Meeting Minutes

Eastern Indiana Regional Planning Commission
Board Meeting – October 24, 2019

The meeting was called to order by Chairman Ken Paust at 12:00 noon.

Those in attendance were:

Fayette County: Carol Hunter, Dan Parker, Leota King, Dale Strong, Kay Riker-Peyton.

Henry County: Ed Yanos, Chad Malicoat.

Randolph County: Mike Wickersham.

Rush County: Paul Wilkinson, Carole Yeend.

Union County: Juanita Fenwick.

Wayne County: Ken Paust, Dave Snow, Terry Craig,Melissa Vance, Robert Chamness, Steve Sorah.

Staff: Jeff Plasterer

Guests: Perry Knox, Judy Starr, Earnie Holtrey, Chase Tice, Steve Clark, Beth Grigsby, Susie Ripley, Steve Higinbotha m,Arron  Burns.

The minutes of the July 25th Board meeting were discussed. Terry Craig made a motion to approve them as presented which was seconded by Kay Riker Peyton. The minutes were approved unanimously.

The financials for the third quarter were discussed by Chairman Paust.

After discussion, Melissa Vance made a motion to approve them as presented which was seconded by Bob Chamness. The motion was approved unanimously.

Guest Speaker Beth Grigsby was introduced by Jeff Plasterer. She spoke about Brownfields identification assessment, and remediation.

Chairman Paust then gave his report beginning with an explanation of the membership dues for each county for 2020. Next, he explained that board appointments or reappointments for each county will be requested before the January board meeting. He then introduced the slate of officers for 2020 as:

Chairman – Ken Paust (Wayne County)

Vice Chair – Mike Wickersham (Randolph County)

Treasurer – Dan Parker (Fayette County)

Secretary – Chad Malicoat (Henry County)

Rush County Representative – Paul Wilkinson Union County Representative – open

After discussion, Bob Chamness made a motion to elect the proposed slate of officers with the Union County position to be filled later.

Leota King seconded the motion and after brief discussion the motion passed unanimously.

Discussion then turned to a proposed audit of the 2018 financials. It was determined that an audit would be prohibitively expensive. A recommendation came forward to engage a CPA firm to conduct a review of agreed upon procedures”. Ed Yanos made a motion to hire a CPA firm for up to $2,500. After discussion, he amended the motion to be for up to $3,000. Dan Parker seconded the motion which passed unanimously.

Jeff Plasterer asked for volunteers to serve on a committee to establish the “agreed upon services”. Carol Hunter, Dan Parker, and Melissa Vance agreed to serve on that committee.

Steve Higinbotham gave a review of the Broadband Ready Certification process being followed by Wayne County.

Dr. Roberto Gallardo joined the group by phone to discuss an opportunity for EIRPC to apply for two Americorps Volunteers beginning in August of 2020 to help implement the IFrontDoor and Intelligent Communities programs.

Jeff Plasterer then shared the proposed budget for 2020 which included funding for the 2 Americorps students and for the new

Assistant Director. After lengthy discussion, Mike Wickersham made a motion to adopt the proposed budget for 2020. Dave Snow seconded the motion which passed unanimously.

Ken Paust gave a brief update on the Infrastructure committee which he chairs.

Jeff Plasterer then gave the Director’s report. He first discussed the newly hired Assistant Director,  Jeff Raatz.  Then he gave a brief update on the Workforce Development Goal which Raatz will focus on.

He also gave updates on the Quality of Place Committee, the Robotics Program, the new INDOT contract, and his work with the new 2ist Century Talent Region initiative.

After a brief roundtable discussion, Terry Craig made a motion to adjourn which was seconded by Paul Wilkinson.

The meeting adjourned at approximately 1:15 pm.

Signed by Dan Parker 

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Eastern Indiana Regional Planning Commission
Board Meeting – July 25, 2019

The meeting was called to order at 12:00 by Chairman Ken Paust. Roll was taken:

Fayette County: Dan Parker, Dale Strong, Kay Riker-Peyton, Scott Bevington, Leota King Henry County: Ed Yanos, Chad Malicoat

Randolph County: Cindy Slick Rush County: Carole Yeend

Union County: Melissa Browning

Wayne County: Terry Craig, Steven Sorah, Dave Snow, Melissa Vance, Sarah Mitchell, Ken Paust.

Guests: Ed Tarantino, Tom Chalfant, Missy Williams, Mike Row, Steve Higinbotham.

Staff: Jeff Plasterer

Sarah Mitchell motioned for approval of the minutes of the April 25th meeting.  The motion was seconded by Dave Snow and adopted unanimously.

Ken Paust explained that he is still working with the accountant on the format of the financial report and there are still some misplacements of both revenue and expenditures in certain line items. However, he went on to explain, the bottom line is accurate and at the end of

June, halfway through the year, we have $83,298.77 in the ban k. Carole Yeend made a motion to approve the financial report which was seconded by Ed Yanos.  After discussion, the motion passed unanimously.

Ken Paust gave the Chairman’s Report. A position statement on SEA 566 done by Ice Miller was included in the board packets and was discussed. Paust encouraged the Counties to

pursue Broad band Ready Certification and had Steve Higinbotham describe the efforts i n Wayne County. The ongoing i Front Door program was discussed briefly as well.

There were three requests to add projects to the Regional Development Plan.  Centerville asked to include a water project, a streetscape project, and a drainage project.  Randolph County asked to include improvements to a comm unity building, the Jay-Ran Development Center. Union City asked that a project of Blight Clearance be included for the entire Region.

Dan Parker made a mot ion to add those projects.  The motion was seconded by Sara h Mitchell and was passed unanimously.

Missy Williams, Steve Higibotham, and Sara h Mitchell discussed the outcomes of the Flipping Finance Challenge sponsored by the Indiana Bond Bank.

Mike Row gave an update on the work of the Workforce Development Committee and Missy Williams gave a brief update on the work of the Quality of Place Committee chaired by Mary Walker.

Jeff Plasterer then gave a brief Director’s Report which included updates on Robotics Programming, EIRPC’s transportation planning contract with J N DOT, and a discussion was held on whet her we should engage in an audit for 2018.

After a brief roundtable discussion, the meeting was adjourned by unanimous consent at 1:15.

Signed by Dan Parker 25 October 2019

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Eastern Indiana Regional Planning Commission
Board Meeting – April 25, 2019

The meeting was called to order at 11:00 by Chairman Ken Paust so that participants in the Purdue Ifrontdoor project could get to Lafayette by 3:00. Roll was taken:

Fayette County: Dan Parker, Carol Hunter, Dale Strong, Kay Riker-Peyton Henry County: Ed Yanos, Chad Malicoat

Randolph County: Monte Poling, Cindy Slick, Rush County:

Union County: Melissa Browning

Wayne County: Bruce Moles, Terry Craig, Steven Sorah, Melissa Vance, Sara h Mitchell, Brian Longbons, Ken Paust.

Terry Craig motioned for approval of the minutes of the January 24th minutes. The mot ion was seconded by Melissa Browning and adopted unanimously.

Carol Hunter made a motion to approve the financial report which was seconded by Sarah Mitchell.  After discussion, the motion passed unanimously.

Ken Paust gave the Chairman’s Report.  He gave an update on the progress of SB 566, the Residential TI F Bill which had just been adopted by the legislature.  Paust encouraged the Counties to pursue Broad band Ready Certification. Paust then introduced Susie Ripley from RQAW to discuss their upcoming Seminar on funding our Regional Development Plan’s projects that is set for May 21st.

A Housing Study Update was conducted by committee chair Steve Higinbotham.  Copies of the committee’s report were distributed to everyone present.

Brian Carman from the Indiana Bond Ban k was present to discuss the upcoming Flipping

Finance Challenge.  It will take place on May 10th and 11th in Indianapolis.  Members of the Stellar Committee will attend to represent EI R PC.

Jeff Plasterer then gave a brief Director’s Report which included updates on IFrontDoor, Robotics Programming, and EIRPC’s transportation planning contract with INDOT.

After a brief roundtable discussion, the meeting was adjourned by unanimous consent at 12:05 p.m. 

Approved and Signed by Dan Parker, Secretary July 25, 2019

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Eastern Indiana Regional Planning Commission
Board Meeting – January 24, 2019

The meeting was called to order by Chairman Ken Paust at 12:00 P.M. at the Olde Richmond Inn.

Those in attendance were:

Fayette County: Carol Hunter, Dan Parker, Dale Strong,Scott Bevington, Mike Wenta, Leota King.

Randolph County: Monte Poling, Mike Wickersham, Cindy Slick, Shon Byrum.

Rush County: Paul Wilkinson, Carole Yeend, John Mccane, Mike Pavey.

Union County: Melissa Browning, Howard Curry, Juanita Fenwick.

Wayne County: Ken Paust, Sarah Mitchell, Bob Chamness, Dave Snow,

Terry Craig, Steve, Sarah, Melissa Vance, Bruce Moles.

Staff: Jeff Plasterer

Guests: Perry Knox, Dick Robertson, Steve Higinbotham, Brian Carman, Scott Rudd, Corey Murphy, Alex Carol, Ed Yanos, Matt Kelley, Ben Phillips, Steve Barnes, Greg Beumer, Chad Malicoat, Darrin Jacobs, Mary Jo Thomas, Jerry Walden, Brian Sheehan, DeAndra Navrahl, Gregg Duke, Eric Wathen, Laura Winchester, Brenda Mcclane.

With a quorum present, 25 of 30 voting members in attendance the meeting proceeded.

Chairman Ken Paust called the meeting to order at 12:00 noon

The First order of business was to slate the same officers for 2019 as was in 2018

Ken Paust, Chairman

Mike Wickersham,Vice Chair

Mike Pavey, Treasurer

Dan Parker, Secretary

Howard Curry was nominated to fill the At-Large seat on the Executive Committee representing Union County.

There being no nominations from the floor, Leota King motioned approval of the proposed slate of officers and Melissa Browning seconded. The motion passed unanimously.

Minutes of the October meeting were presented. Sarah Mitchell motioned for the approval of the minutes. Melissa Browning seconded the motion. The motion passed unanimously.

The financial report for the fourth quarter of 2018 was presented by Treasurer Mike Pavey. After discussion, Dan Parker motioned approval of the financial report as presented.  Scott Bevington seconded the motion which was approved unanimously.

Chairman Paust  introduced Scott Rudd, Director of Broadband Opportunities for the State of Indiana. Mr. Rudd shared his ideas on Opportunities for expansion of Broadband access in Eastern Indiana.

Director Plasterer then shared an update on the IFrontDoor program with Purdue University students.

Brian Carman from the Indiana Bond Bank spoke briefly on the upcoming Flipping Finance Challenge scheduled for May 10 and 11.

Steve Higinbotham gave an update on the Planning Directors’ Housing report.

Jeff Plasterer gave an update on Rural Health Programming through Purdue Extension and on EIRPC’s Stellar debriefing session with OCRA.

There being no further discussion,Chairman Paust adjourned the meeting at approximately   1:30 PM

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Meeting Minutes: October 19th, 2017

Eastern Indiana Regional Planning Commission

Meeting Minutes: January 12, 2017
Eastern Indiana Regional Planning Commission
Board Meeting

The meeting was called to order by Vice-Chair Mike Wickersham at 11:30 A.M. in Winchester. The Roll was called. Those in attendance included:
Fayette County: Dan Parker, Scott Bevington, Leota King, Mike Wenta, Carol Hunter
Randolph County: Michael Wickersham, Kevin Slick, Gary Friend, Shon Byrum, Monte Poling
Rush County: Carole Yeend, Gordon Hall
Union County: Melissa Browning
Wayne County: Steven Sorah, Terry Craig, Bob Coddington, Jesse Berger
Guests: Dr. Michael Wilcox, Steve Higinbotham, Bruce Hosier, Gary Girton, Susie Ripley
Staff: Jeff Plasterer

There being 17 of 33 voting members in attendance, a quorum was present.

Minutes of the October 6th meeting were presented by Secretary Dan Parker. Mike Wenta motioned to approve the minutes as presented. Gary Friend seconded the motion. The motion passed unanimously.

The year-end financial report was presented by Jeff Plasterer in the absence of the treasurer. After discussion, Gary Friend made a motion to approve the report as presented. Scott Bevington seconded and the motion was passed unanimously.

Dr. Michael Wilcox from Purdue University’s Center for Regional Development was present to review the status of the Region’s SET Plan. A brief presentation was followed by a question and answer session.
Dr. Wilcox then made a presentation concerning a proposal for completion of a Housing Study for the Region at a cost of approximately $25,000. After discussion, the board expressed support for the Executive Committee’s decision to allow the Director to begin fundraising to pay for the study. Plasterer will keep the Board updated on his progress.

Mike Wickersham presented the By-Laws which had been presented at the October Board meeting but which failed to pass for lack of a quorum. With a quorum in place at this meeting, the By-Laws were reintroduced. A motion was made for their adoption by Mike Wenta with a second by Leota King. The By-Laws were approved unanimously.

The 2017 Budget was shared by Mike Wickersham. Its approval had been recommended by the Executive Committee at its December teleconference. After lengthy discussion, Mike Wenta made a motion to approve the 2017 Budget as presented. Terry Craig seconded the motion. The motion was approved unanimously.

Jeff Plasterer gave the Director’s report. Since the last meeting, he has spent most of his time in finalizing the draft of the SET Plan which was initially submitted to the USDA on November 29th. He also completed the required coursework to become certified as a CDBG Grant Administrator. He has met with County Commissioners from Randolph, Rush, Union, and Wayne Counties to discuss EIRPC’s progress. He will meet with Fayette County Commissioners on February 7th. A proposal by the Executive Committee for the Board Meetings to be held quarterly on the third Thursday of April, July, and October from 11:30 to 1:00 was adopted by acclimation. It was further decided that the next two board meetings will be held in Liberty and Rushville completing the rotation of meetings among the five counties. Beginning with the meeting in October of 2017, the Board Meetings will all be held at the County Administration Building in Wayne County.

Susie Ripley, Community Liaison from OCRA, joined the board to discuss changes at her agency. The staff of OCRA will work to make the agency more responsive to the communities it serves. Ripley then asked board members to work with her on responding to survey questions.

After several questions and comments during a roundtable discussion, Gary Friend made a motion to adjourn the meeting. Kevin Slick seconded the motion which passed unanimously. The meeting was adjourned at approximately 1:10 P.M.

Meeting Eastern Indiana Regional Planning Commission LogoMinutes: October 6, 2016
Eastern Indiana Regional Planning Commission
Board Meeting

Members Present: Sen. Jeff Raatz; Fayette County: Dan Parker, Dr. Bill Nesbitt; Randolph County: Michael Wickersham, Gary Friend, Kevin Slick; Rush County: Carole Yeend; Union County: Melissa Browning, J. T. Benitez; Wayne County: Ken Paust, Robert Chamness, Nancy Green, Karen Pipes, Steven Sorah, Jesse Berger, Terry Craig.

Staff Present: Jeff Plasterer

The meeting was called to order at 11:30 A.M. by Chairman Ken Paust. Roll was called and fifteen voting members were present out of the thirty-three voting members on the Board. A quorum requires the participation of 17 members. Since the By-laws allow for electronic consent to actions taken at Board meetings without a quorum of board members present, the minutes will be sent out when prepared with a request for those board members who were absent to vote by return email.

The minutes of the June 30th Board meeting were presented. Nancy Green made a motion to approve the minutes as presented. The motion was seconded by Steve Sorah. Fifteen members voted in favor of the motion with 17 votes needed to pass.

The minutes of the July 28th and August 23rd Executive Committee teleconference were presented. Terry Craig made a motion to approve the minutes as presented which was seconded by Bill Nesbitt. Fifteen members voted in favor of the motion with 17 votes needed to pass.

The financial report for July through September was presented.

The By-laws were presented. After pointing out that the By-laws allow for electronic voting in the absence of a quorum, Mike Wickersham made a motion to adopt the proposed By-laws and to send a request for a vote on the minutes and By-laws to all members not in attendance at this meeting. Nancy Green seconded that motion. Fifteen members voted in favor of the motion with 17 votes needed for adoption.

The draft of the SET plan was reviewed by Plasterer with a request that members review the document in detail and contact him with suggestions for changes or additions/deletions. A brief discussion yielded comments that schools should be considered an integral part of Quality of Place and that Chambers of Commerce may not be the best choice for inclusion as the “responsible party” in all circumstances. Plasterer explained that the “responsible parties” would all need to be discussed as the SET committee selected them without prior discussion with the entities.

Plasterer explained to the group that he has received two quotes to provide design and construction of a web-site for the EIRPC. The purchasing policy established by the executive committee requires three quotes for expenditures exceeding $500. The board was asked for suggestions of companies that might bid on the project. Karen Pipes suggested that Web Canopy Design of Centerville should be solicited for a bid.

There being no further business, the meeting was adjourned by Chairman Paust at approximately 1:00 P.M.

Eastern Indiana Regional Planning Commission LogoMeeting Minutes: June 30, 2016
Eastern Indiana Regional Planning Commission
Organizational Board Meeting

The meeting was called to order at 11:37 A.M. by Governor Pence’s representative, Danny Lopez.  He gave a brief welcome to those attending.

The role was called.  Board members in attendance were:

Fayette County: Dan Parker, Mike Wenta, Gary Keener, Scott Bevington.

Randolph County: Mike Wickersham, Missy Williams, Monte Poling, Kevin Slick.

Rush County: Paul Wilkinson, Janet Kile, Carole Yeend, Mike Pavey.

Union County: Alan Alcorn, Burke Thomas, J.T. Benitez, Jack Heeter.

Wayne County: Ken Paust, Robert Coddington, Nancy Green, Steven Sorah, Terry Craig.

Governor’s Appointment: Jeff Raatz.

Twenty-Two of 31 board members were present.  Just under 71% of current board members.

A quorum being present, Chairman Lopez called on the chair of the nominating committee, Ken Paust, for a report.  Paust proposed a slate of nominees for the offices for the balance of 2016 and all of 2017 to be as follows:

Chairman = Ken Paust, Wayne County

Vice Chairman = Mike Wickersham, Randolph County

Secretary = Mike Pavey, Rush County

Treasurer = Dan Parker, Fayette County

Executive Committee Member = Alan Alcorn, Union County

Lopez asked for nominations from the floor.  None were offered so Lopez closed nominations.  A motion was made by Mike Wenta of Fayette County, seconded by Burke Thomas of Union County to accept the nominees by acclimation.  Motion carried unanimously.

Lopez then turned over the chairmanship of the meeting to Ken Paust.

Paust congratulated the group on the launch of the new Regional Planning Commission and thanked them for agreeing to serve on the board.  He went on to explain that Jeff Plasterer had been working as the Interim Director as an employee of the Southeastern Indiana Regional Planning Commission since December of 2015.  Having launched the new organization and established a board of directors, one of the new board’s responsibilities is to hire an Executive Director.  Paust passed on a recommendation from the Executive Committee that Plasterer should be retained as the Executive Director of the Eastern Indiana Regional Planning Commission on a part-time basis of 80 hours per month to be paid a total of $12,000 for the 6-month period of July through December, 2016.  The executive committee will make a recommendation of future compensation for 2017 in their budget proposal for next year.  A motion was made by Alan Alcorn of Union County, seconded by Bob Coddington of Wayne County, to hire Plasterer to fill the position.

The motion passed unanimously.

Plasterer briefly reviewed the Mission Statement and By-laws with board members.  Each member present has a copy in their packet.  The board was asked to review the documents and bring any questions to the next quarterly meeting.  If there are no changes recommended, a vote to approve the mission and bylaws will be taken in September.

The proposed 6-month budget for July to December, 2016 was reviewed.  As of June 30th, all but two counties have paid their dues for 2016.  (As of July 11th, all five counties are paid in full for 2016.)  Total dues revenue for 2016 is $28,132.20.

An update was given on the Stronger Economies Together (SET) planning process.  Draft Goals were shared with the board as well as the underlying data that led to the choice of those goals.  If all goes well, a draft of the entire plan should be ready for discussion at the September meeting.

Guest speakers included Susan Craig from SIRPC, Theresa Hartwig from IARC, Rochelle Owen from Rural Development, and Susie Ripley from OCRA.  All expressed their enthusiasm and support for the Eastern Indiana Regional Planning Commission and described the services and programs available to the Region and to its members.

After a brief roundtable discussion led by Chairman Paust, the meeting was adjourned at 1:07 P.M.